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Work Less Using This Tool?
99% of people use Notion completely wrong. They treat it like a glorified note-taking app and to-do list.
That's the lame, dumb way to use it. You're missing out on its true power as the Swiss Army knife of productivity tools.
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Notion can replace so many other paid-for apps. It's also flexible as hell. You can customize it to run your entire business or life.
Think it's just for task lists? Think again:
Create a sleek client portal and knowledge base
Build an operations manual to systematize processes
Manage a content calendar and plan social media
Track personal habits, goals, and self-improvement metrics
Even build a website or membership area with its public pages
Sound nuts? Try it before you knock it. Check these 5 mind-blowing Notion use cases I created in 15 mins:
1. Task Tracker with Calendar Syncing and Prioritization
- Create a database to store all your tasks and to-dos
- Customize columns for due dates, projects, priority levels, status
- Sync it with your Google/Outlook/iCloud calendar
- Set up Kanban board views to visualize your workflow
- Use formulas to automatically prioritize and schedule tasks
- Add start/stop times to calculate time spent per task
2. Workout Planner with Progress Photos and Rep Tracking
- Build a workout routine database with exercise details
- Log reps, weights, and notes for each gym session
- Upload progress photos to monitor body changes over time
- Create pre-built workout template pages to easily log sessions
- View Reports on your gym consistency and lift progressions
- Program workout splits and schedules via calendar syncing
3. Reading List with Summaries, Ratings, and Quotes
- Keep a database of books you want to read
- Break out sections for currently reading, completed, DNF'd
- Write detailed book summaries and takeaways in Page Properties
- Highlight and store your favorite quotes from books
- Rate each book 1-5 stars and filter by your ratings
- Sort by genre, author, length, etc. to decide what to read next
4. Relationship Gratitude Journal to Strengthen Your Marriage
- Create a database of positive experiences and memories
- Capture small gestures, kind actions, and reasons you appreciate your partner
- Add rich media like photos/videos to entries
- Use Date columns to track your earliest positive memories
- View a timeline view to reminisce on your relationship's evolution
- Build in regular reminders to document new grateful moments
5. Business Pitch Deck with Financials, Traction, and Go-To-Market
- Use toggle blocks and galleys to craft a professional pitch deck
- Embed your financial model with charts, projections, and metrics
- Show market sizing data, TAM, and competitor research
- Map out your go-to-market strategy, sales funnels, and channels
- Include pricing details, product roadmap, and growth plans
- Link to your MVP, customer testimonials, and marketing site
The sky's the limit with Notion's flexibility! With some creativity, you can build powerfully customized systems.
No more juggling a dozen random apps. One powerful workspace to run everything. If this radical new way to be productive intrigues you, reply and I'll show you how to get started.
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